Synology NAS Part 6: Creating a User Account


In Part 5 we created a “Scans” share for our Multi-function Printer to scan documents to. Now I could take the lazy route and just run everything under the admin account. That would be simpler but less secure. In this case if someone were to hack into our printer, then they could access everything on the Synology NAS. This is why we’re going to create a service account just for the printer. So if the printer gets compromised then all then they’ll get is access to an empty file share. Lets configure a Synology NAS User Account.

Lets Get Started!

User Account Creation Process

Log into the NAS and go to the Control Panel.

Click User and to open the User Menu.

In the User section you’ll see the list of already configured user accounts.

To create a new one click Create.

On the first page of the wizard, the process starts with the standard user creation screen.

Synology NAS User Account Properties

  • Name: Create a Username
  • Description: Optional Description
  • Email: If you want email based alerts or automated password resets
  • Password: Create a Password or click Generate Random Password
  • Confirm Password:Confirm the Password
    • Send a notification mail to the newly created users – Emails the credentials to a new user
    • Display user password in notification mail – Sends password in a email to user
    • Disallow the user to change account password – Only administrators can change or reset passwords
    • Password is always valid – Password never expires

Since this is going to a service account, I don’t need to email the credentials to the account.

User Account Groups and Permissions

Choose the options that suits your environment and click Next to continue.

By Default a new user is placed in the “users” group. It’s similar to Domain Users in an Active Directory environment. If your user needs to be in additional groups you can check the boxes for those groups.

Click Next to continue.

On this page you can select the permissions on the shared folders for the new user. In this case the scan user only needs to write to the scans folder so I only checked that box.

Click Next to Continue.

If you want to set disk spaces quotas to limit how much storage a user can use and where, you can configure those options here.

Configure your quotas and click Next to continue.

Application Permissions

On the this page you can grant permissions to the user for applications installed on the NAS. In our case the ScanUser only needs to write to a share so they do not any of these so I’m not going to grant any of them to the user.

Next you can set bandwidth limits for certain applications and protocols. These do not apply to my case, but could be useful if you’re using the NAS as a public facing FTP Server.

Click Next to Continue.

 On the last page you can verify all the options you selected on the previous pages.

If everything looks good click Apply to continue if there is anything that needs to change click Back.

After you clicked Apply you are brought back to the Users menu in the Control Panel where you can see the new user has been created successfully.


So that will about do it. Now we can create a Synology NAS User Account to work with our Synology NAS File Shares. which enables most of the functionality of any NAS. As I mentioned earlier you can do Part 5 and 6 in any order.

Synology NAS Build Out Series